Ohio Summit on Children Working Together for Our Future

Using Data to Control Costs


  1. Be sure you have Adobe Reader 9 and the latest version of Adobe Flash Player. The files won't work without these programs.

    Download Adobe Reader 9
    Download Adobe Flash Player

    Both programs are free.

  2. Download to your computer the following file:

    Using Data to Control Costs

  3. Open the file.

    Ohio's public children services agencies have done an outstanding job controlling costs in an unprecedented economic environment. Leaders know they must continue to monitor costs, respond to their community's child protection mandates and plan for the future. For leaders to be successful, they must obtain data quickly, and remain nimble and empowered to alter their course as situations warrant. This presentation shows how managers can quickly understand their agency's historical patterns, apply those patterns with real-time data and trigger specific actions on specific cases while assuring child safety and well-being.


  1. What length-of-stay issues do we need to address?

    • Who needs to be involved?

    • What do we need to understand about these data? What is confusing?

  2. What is the demographic profile of children in care longer than one year?

    • Where do we want these children to be in one year?

    • Who are the children who have been in care for less than one year, but will be care for more than one year within the next six months?

      • What can we do for these children now?

    • What services are most appropriate for these children?

  3. Is there alignment between the needs of the children and the type of placement?

    • Are there sufficient numbers of beds in each placement type?

    • Are there children in residential facilities who could be stepped down to network or foster care homes?

    • How do we know when children are ready to step down?

    • How many foster homes will be needed in the next two years?

      • Are more foster homes being licensed each month than closed?

    • From the list of program strategies on slide 4, which strategies will give us the best results first?

    • What do I need to learn to use these data more effectively?

      • Who can help?

      • Do I understand how to use the Business Intelligence Channel (BIC)?

    • What counties have out-performed my county?

      • What questions do I need to ask them to capitalize on their outstanding work?

    • Before children are reunified with their families, do social workers and courts discuss the families' ambivalence of having the children return home? (For more information on this concept, read the literature search findings posted to this site.)

    • Are the bottlenecks at the PCSA or court that consistently contribute to keeping children in care longer than they need to be?